Create a product-family fact sheet and one identified record per variant. Draft shared explanation once, apply variant facts deliberately, and check every material claim before moving the copy into the store.
In this guide
How should the two variant descriptions differ?
These are authored practice specifications, not a real product offer. Copy the source row ID into the review sheet, then compare each generated sentence with that row. Shared range copy can describe the finish; variant copy must identify the correct height and bundle. If the packing list changes, revise that variant instead of rewriting every description in the family.
| Variant facts | Draft description | Check before use |
|---|---|---|
| SHALLOW-OAK; 30 × 20 × 3 cm; dividers not specified | A 3 cm-high oak-finish tray for a 30 × 20 cm space. Check the included-parts list before ordering dividers. | Do not borrow the deep tray's bundle |
| DEEP-OAK; 30 × 20 × 6 cm; two dividers included | A 6 cm-high oak-finish tray supplied with two dividers. Measure a 30 × 20 cm space and check clearance above it. | Keep dimensions and included count together |
Give the writer two distinct layers of evidence
Use a family-level section for facts genuinely shared by all variants, such as the purpose or a confirmed material common to the range. Put dimensions, capacity, finish, included components, compatibility, and availability on each variant's own record. A missing value remains a question for the product owner.
Preserve the supplier or store identifier as text. Product names can be similar enough that a model or an editor confuses them. Keep a source or approved specification reference beside each claim so the final reviewer can check it without searching the entire catalog.
Draft a family without copying facts across rows
- Approve the family facts and the fields that distinguish the variants.
- Choose one representative variant and define the buyer question its description needs to answer.
- Draft a shared explanation and a separate variant-specific passage, with source IDs retained in the review version.
- Review the first passage for fact accuracy and useful decision information before processing the remaining variants.
- Generate each remaining variant from its identified record and review changes in dimensions, units, compatibility, and included items.
- Export copy to a separate review file keyed by variant ID; approve the mapping before updating store records.
Review the differences as carefully as the prose
Compare each final passage with its variant row and the approved common statements. Check the first and last sentence as well as the specification list, since an unsupported compatibility or capacity claim can hide in the sales summary.
A style checker can find repeated wording problems after the facts are settled. It cannot establish that the dimensions belong to the right product. Keep factual review and prose consistency as two named checks instead of assuming a polished passage passed both.
Use the variant ID as the drafting boundary
Draft a product description for VARIANT ID: [exact ID]. BUYER AND DECISION: [state] APPROVED SHARED FACTS: [facts + sources] THIS VARIANT'S FACTS: [record + sources] OPEN FIELDS: [list] STYLE AND LENGTH: [state] Use shared facts only where they apply and this variant's specific values for every specification. Preserve units and compatibility conditions. Return the description, a claim-to-source checklist, and questions for missing fields. Do not borrow a fact from another variant or imply an optional accessory is included.
Publish from an approved ID-to-copy map
Keep the reviewed copy file, fact sheet version, and store mapping together. If a specification changes, identify the affected variant records and update their dependent passages rather than redrafting the whole family from memory.